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Operation |
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The project implementation has been designed to proceed along a series of step by step activities. The activities will take place sequentially over clearly identified phases of project implementation. This programmatic approach in project implementation will have the following advantages:
- Provide all project partners, the Management Team, the Appraisal Teams, the District Teams, the Hub Team, the SOs, the Service Providers and the Village Community sufficient time to understand the process and learn from the implementation
- As the focus of project implementation is at community level, the programmatic approach will help the community internalize the project principles and build sufficient capacity to self manage village development
The project implementation process is presented as an overall project cycle covering all activities from the national level to the community level. Community level activities are further detained as a village development cycle |
| Overall Project Cycle |
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| The main processes in the different phases of the overall Project Cycle |
| Name of phase |
Main Processes |
| A. Start-Up |
- Setting up GEMI DIRIYA Foundation
- Setting up District Teams
- Setting up Appraisal and Monitoring Teams
- Hiring Capacity Building Organization
|
| B. Promotional |
- Setting up Field Operations Hub Team
- IEC campaign at district and divisional level
- Selection of villages
- Hiring SOs
- Preparing roster of Service Providers
- Developing Rate Bank
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| C. Pre-Planning |
- Mobilizing community, forming VOs and signing UFA
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| D. Planning |
- Preparing and appraising Village Development Plan and Capacity Building Fund Proposals
- Developing Sub-project Proposals
- Preparing Livelihood Support Fund Proposals
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| E. Implementation |
- Implementing CSIF Proposals
- Implementing Livelihood Support Fund Proposals
- Implementing Incentive Fund
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| F. Post-Implementation |
- Operation and maintenance of community infrastructure
- Continued performance of VSCO
- Reviews and evaluations
- Networking and private sector participation
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| Village Development Cycle |
Project implementation activity at the village level is the responsibility of the community. The management Team of the Foundation, the DOU, the AMT and the field operations Hub will facilirate and support to enable the community. The SOS and other service Providers will provide support services and technical assistance to the community.
The village development cycle, in contormity with the overall project cycle, consists of various achivihes grouped as main processes across he ditterent phases of implementions. |
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| Phase |
Processes |
Key Output/Outcome |
| Pre - Planning Phase |
- Village Campaign
- Developing Village Development Vision
- Forming VOs
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- The village communities have been sensitised on roles and responsibilities, implementation processes and key project principles
- A Village Development Vision Report
- A VO having representation of the majority of households, including poor households is, formed
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| Planning Phase |
- Prioritising village development needs and fund allocation
- Preparing CBF Sub-project Proposal
- Preparing CSIF Sub-project Proposal
- Forming VSCO and implementing LSF Sub-project
- Preparing proposals for grants to the poorest and skill development
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- Village communities empowered to prioritise needs and allocate financial resources
- Sub-project Proposals, CBF Proposal and LSF Proposal reflecting the investment needs of the poor, the women and the youth in the village, prepared and appraised
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| Implementation Phase |
- Implementing CSIF Sub-project Proposal
- Implementing LSF Sub-project Proposal
- Implementing CBF Sub-project Proposal
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- The VOs become a vibrant and functional institution using funds efficiently and effectively demonstrating principles of accountability, transparency, equity, cost effectiveness etc.
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| Completion Phase |
- Ensuring sustainability of Sub-projects
- Ensuring sustainability of savings and loan activities
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- The village assets, the VSCO etc. are managed with enough revenue generation to cover operational expenses
- Partnerships with private sector and banking institutions established for long term benefits and mobilization of resources
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| Gemidiriya Teams at different levels to support village communities |
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| Management Team |
District level |
Field Operation level |
Project Director
Add. Project Director
Finance Controller |
In each district consists of: |
In each FOU consists of: |
Senior Programme Officers;
- CDD-Operation
- Institutional Development
- Capacity Building
- Livelihood Development
- Monitoring & Learning
- Technical
- Procurement
- Micro Finance
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Facilitators;
- Chief
- Capacity Building
- Livelihood development
- Technical
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Facilitators;
- Chief
- Capacity Building
- Livelihood Development
- Accountability
- Micro Finance
- Technical
- Gender & Youth
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Project officers;
- Communication
- Monitoring & Learning
- Institutional Development
- Accounts
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Communication Officer
Human Resource Manager
Accountant
Administration Manager |
Appraisal Teams:
Two teams consisting of ;
Technical, Gender and Participatory Development ,
Environment and Community
Development members. |
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| Building Capacity of Gemidiriya Teams and Supporting Agencies to provide better facilitation to Village Communities |
Agencies are hired to improve capacities of multi disciplinary teams at district and field operational level and the staff of supporting organizations, to assist village communities to build sustainable village institutions and for transferring decision making responsibilities and resources to the communities.
The following capacity building agencies have been selected for the year 2006. |
| The Agency |
District |
Key staff |
| Chakra Network- Sri Lanka |
Moneragala |
Each agency has deployed ;
Experts in Training, Social Mobilization & PRA, Participatory Monitoring & Learning, Institutional Development, Finance/Accounts & Micro Finance and Environment. |
| Institute of Cooperative Development -Plogolla |
Badulla |
| ETC – Lanka (Pvt.) Ltd. |
Ratnapura |
| Paltra Guarantee Limited |
Galle- Matara- Polonnaruwa |
| Infortechs Ideas ( Pvt) Ltd. |
Hambantota |
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| Mechanism to provide facilitation and capacity building services Village Communities |
Well experienced and skilled Support Organisations (Non-Governmental Organisations {NGOs} or Community Based Organisations {CBOs} ) are hired to facilitate a process of Community Driven Development.
The assignment consists of two parts. In Part one, during the first six months, the SO will mobilise a team with a team leader for to the following activities
- Field Village Facilitators, create awareness in the community on project activities, initial social mobilization, conduct group and village level meetings, identify potential leaders etc.
- Collect baseline data & information and prepare a baseline report for planning and future evaluations
- Organize collective actions (Sharamadana), strengthen leadership, change attitudes and behaviour, conduct capacity building programs
- Conduct PRA & develop VDP (Village Development Vision)
- Organize small groups, federate to form village level groups, form village company, open bank accounts, form sub project committees
- Finalize the VDP, approve by the Maha Sabha, finalise capacity building plan and obtain funds for capacity building for the communities
- Plan for first sub project proposal
- Mobilize savings and investment groups
In part II, during the second six months the SO should implement the following activities mobilizing the Community facilitator.
- Facilitate to develop of the Village Company/ Organization
- Facilitate the implement the first infrastructure sub project
- Facilitate the implement livelihood support sub-projects
- Select & train community facilitators - para professionals
- Monitoring and developing social accountability
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| Supporting Organisations selected for the assignment |
| Name of Supporting Org. |
District |
Field Operations Unit(HUB) . |
No of Villages |
| 1st Batch |
2nd Batch |
| Janasetha Sahana Padanama |
Hambantota
,,
Moneragala |
Weeraketiya
Agunakola
Wellawaya |
14
6
- |
20
05
14 |
| SEEDS Guarantee Ltd. |
Moneragala
Badulla
Matara
Galle |
Madulla
Rideemalidda
Matara
Galle |
-
-
15
13 |
13
6
18
- |
| Center for Human Development |
Ratnapura
Badulla
,, |
Kuruwita
Haldummulla
Rideemaliyadda |
|
22
9
7 |
| Samastha Lanka Prajasanwardana Mandalaya |
Hambantota
Moneragala |
Walasmulla
Buttala |
10 |
15
16 |
| Manawa Sanwardana Padanama |
Ratnapura
,,
Galle |
Kuruwita
Ratnapura
galle |
5
5
- |
6
11
6 |
| Sri Lanka Social Library Service |
Badulla |
Welimada |
11 |
19 |
| Sahabagithwa Sanwardana Sangamaya |
Moneragala |
Madulla |
10 |
13 |
| Kadurata Participatory |
Badulla |
Soranatota |
19 |
10 |
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Development Centre |
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| Sewalanka Foundation |
Moneragala |
Buttala
Wellawaya |
11
4 |
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| Friends of Lanka |
Hambantota
Galle |
Agunakola
Galle |
-
- |
6
6 |
| Business Creation Guarantee Ltd. |
Hambantota
Badulla
Matara |
Weeraketiya
Welimada
Matara |
-
-
- |
10
6
12 |
| Pahala Uva Sanwardana |
Moneragala |
Siyabalanduwa |
- |
21 |
| Future In Our Hands |
Badulla |
Welimada |
- |
8 |
| Janashakthi Praja Adara Sanvidanaya |
Hambantota |
Weeraketiya
Walasmulla |
-
- |
8
8 |
| Peoples Development Foundation |
Ratnapura
,, |
Ratnapura
Welimada |
-
- |
17
7 |
| Peoples Participatory Foundation |
Moneragala |
Buttala |
- |
9 |
| Moneragala Integrated Development Org. |
Moneragala |
Buttala |
- |
14 |
| Pulathisi Maha sammelanaya |
Badulla |
Rideemaliyadda |
- |
7 |
| Total |
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123 |
356 |
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| Resource base in the village to continue village development activities |
Project facilitates the development of Para-Professionals in of mobilization, micro-finance, accounts, accountability and community procurement, operations and maintenance, functions of the Board of Directors to continue village development activities and to support other villages to develop themselves according to Gemidiriya concepts.
The following par professionals have been trained in 27 villages in Polonnaruwa and 32 pilot villages in Badulla, Hambantota and Moneragala districts. |
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| District |
Subject |
No of Para-
Professionals |
| Polonnaruwa |
Social Mobilisation and group building |
80 |
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BoD Functions |
28 |
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Community Procurement |
10 |
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Accounts and accountability |
16 |
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Savings and Credit |
40 |
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Construction of Water Supply Schemes |
16 |
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Construction of Roads and Causeways |
21 |
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Construction of Building |
13 |
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Livelihood Development |
26 |
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| Badulla |
Social Mobilisation and group building |
41 |
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BoD Functions |
27 |
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Community Procurement |
20 |
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Accounts and accountability |
30 |
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Savings and Credit |
30 |
| |
Construction of Water Supply Schemes |
9 |
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Construction of Roads and Causeways |
15 |
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Construction of Buildings |
3 |
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Construction of Irrigation Canalsl |
3 |
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| Moneragala |
Social Mobilisation and group building |
48 |
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BoD Functions |
33 |
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Community Procurement |
22 |
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Accounts and accountability |
22 |
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Savings and Credit |
33 |
| |
Construction of Water Supply Schemes |
3 |
| |
Construction of Roads and Causeways |
3 |
| |
|
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| Hambantota |
Social Mobilisation and group building |
34 |
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BoD Functions |
33 |
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Community Procurement |
22 |
| |
Accounts and accountability |
22 |
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Savings and Credit |
33 |
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Construction of Water Supply Schemes |
3 |
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| Para-professionals developed in pilot villages are very actively involved in Small Group training, educating and sharing experiences with the communities in new villages on the Gemidiriya concept and its processes. |
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| Development of the Social Accountability Mechanism |
The objectives of developing Social accountability Mechanism;
- Strengthen the village systems and institutions to use Community Score Card on a continuous basis to asses, monitor and create positive and effective changes
- Create effective linkages with local government bodies by providing them with the capacities needed to be responsive to the needs of communities
Development of a resource team at district level to promote Community Score Card system at village level;
An initial workshop to develop a resource team was held in September, 2005. A refresher course for identified participants to be developed as resource persons will be held on March 14 to 16,2006 |
Development of a Social Accountability Manual |
Developing a Social Accountability manual is in process and scheduled to be ready on March 10,2006.
Developing Hubs as a focal point of promoting the Social Accountability Mechanism;
Accountability facilitators have been trained specially on Community Score Cards with practical exercises in 4 pilot villages to improve their knowledge of the subject. |
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